Data privacy redefined. Automated. Secure. Audit-ready.

The primary goal of our software is to ensure maximum efficiency throughout the entire DSMS lifecycle. The module helps you effectively manage data privacy risks, defend against attacks, and successfully guide your organization through audits. Our tool offers data privacy that flexibly scales with your business.

The module supports all core processes of a Data Protection Management System (DSMS):

• Asset and risk management: Organization-wide modeling of processes and structures, as well as comprehensive asset and risk management.

• Security Needs Assessment: It features automated security needs inheritance to ensure consistent security levels across all assets. 

• Control and measure management: You can create and maintain audit plans and control catalogs.

• Incident Management: It offers systematic incident management for seamless tracking of security incidents. 

• Reporting: Data protection performance can be monitored through reporting and goal tracking using KPIs.

User acceptance is very important to us. We prioritize a state-of-the-art user interface (UI) and optimal usability. Unlike rigid, complex tools, the Data Protection Module offers:

• Intuitive workflows: Task, project, and workflow management ensure that measures and controls can be easily assigned and tracked.

• Multilingual support: The platform supports automatic translation (multilingual), which significantly simplifies the global implementation of KDG requirements and collaboration within international teams.

• Centralized overview: Customizable dashboards and reports provide every user—from the CISO to department heads—with the information they need—without Excel chaos.

The Akarion Data Protection Module is a DSMS software solution designed to support a wide range of international and national standards. These include:

• GDPR

• BSI IT-Grundschutz (BSI 200-2, 200-3, 200-4, ITGS Compendium, BSI C5) 

• NIS 2 

• ISO 27019, ISO 27701, ISO 22301 

• Sector-specific standards such as VDA ISA, PCI DSS, B3S Health/Energy

No, the module is an integral part of the Akarion Data Protection Module, the SaaS platform for integrated governance, risk, and compliance management. The platform combines DSMS, DSMS (data privacy), and BCMS (business continuity). Thanks to centralized data storage, you only need to enter processes, assets, and organizational units once and can use them across all relevant modules. This eliminates data redundancy and ensures maximum efficiency.

Specialized software such as the Akarion Data Privacy Module centralizes and automates data privacy management. It provides a unified platform for policies, risk assessments, training, and the management of corrective actions. This reduces manual effort, ensures auditability, and improves the efficiency of the security strategy.

Getting started with Excel seems simple, but the complexity grows exponentially:

1. Missing link: If a server (asset) fails, Excel does not automatically show which business processes are affected and which KDG reporting requirement is triggered.
2. "Chinese whispers" with evidence: Before audits, hundreds of screenshots and documents must be collected via email from specialist departments. This is error-prone and extremely time-consuming.
3. No historical data: Excel only shows the current status. However, an auditor might ask, “Show me how this risk has evolved over the past 12 months”—which is virtually impossible to do manually.

DSMS software streamlines the complex requirements of a DSMS (such as the GDPR or BDSG). Their solution centralizes all documents, automates risk analysis and action tracking, and ensures that you remain audit-compliant at all times.

The strength of the Data Protection Module lies in its ability to link data to avoid redundancies:

• Multi-Compliance Mapping: You implement a measure (e.g., "two-factor authentication"). The software automatically links this single piece of evidence to the requirements of the GDPR (Article 8.5), BDSG (Section 4.A8), and NIS 2. Do the work once, reap the benefits many times over.
• Centralized Asset Inventory: All assets (servers, applications, service providers, processes) are recorded centrally once and serve as the basis for risk analyses, Business Continuity Management (BCM), and data privacy.
• Audit-proof workflows: Every risk approval, every acknowledgment of a policy, and every completion of a control task is logged with a timestamp and user, and cannot be altered.

A DSMS is typically structured according to the PDCA cycle (Plan-Do-Check-Act):

1. Plan: Define the guidelines and objectives.
2. Do (Execute): Implementing the measures.
3. Check (Review): Monitoring effectiveness and conducting audits.
4. Act (Improve): Continuous optimization.

ISO/IEC 27001 is a globally recognized standard that establishes requirements for an ISMS. It provides organizations with a framework for systematically managing and protecting information and includes a list of recommended security measures.

The GDPR applies across all industries and can be implemented by any organization that wishes to demonstrate its commitment to protecting data. It is particularly relevant for companies that must meet stringent compliance requirements (e.g., IT service providers, the financial sector).

Implementing the GDPR involves a great deal of documentation and process management. Software such as our Akarion Data Protection Module supports you by providing the required documentation, simplifying the risk assessment, and centrally and systematically managing all evidence of compliance.

Certification typically follows these steps:

1. Planning and setting up the DSMS (with the support of software).
2. Implementation of the necessary measures.
3. Internal audit to verify effectiveness.
4. External audit by an accredited certification body (often in two phases: Stage 1 and Stage 2).

Their software ensures that all policies, protocols, risk analyses, and documentation (e.g., training completed and measures implemented) are complete, up-to-date, and easily accessible. This significantly reduces the time required for audit preparation and allows the auditor to quickly assess compliance with the standard.

The BDSG is a methodology developed by the Federal Office for Information Security (BSI) to ensure an appropriate and secure level of protection for organizations' IT systems and information. It is based on modules with specific security requirements.

The three core data protection objectives are identical to those of the GDPR: confidentiality (protection against unauthorized access), integrity (protection against unauthorized modification), and availability (ensuring functionality).